Latina Traveler Club (operated by Latina Traveler LLC) Trips Cancellation Policy

Last updated: August 2026

Look over the following terms of the Latina Traveler Club (operated by Latina Traveler LLC) cancellation and refund policy. We reserve group space, secure accommodations, and coordinate with local vendors well in advance, so our cancellation policy is designed to protect both our travelers and the integrity of every trip we run. Please read this policy carefully before booking.

Deposits
A deposit of $500-650 of the total trip cost is required to reserve your spot. All deposits are non-refundable regardless of the reason for cancellation.

Your deposit is transferable to another trip that is within the same calendar year.

Standard Cancellation Schedule
For trips outside of our High Season (defined in Section 3), the following refund schedule applies to payments made beyond your deposit:

Time Before Departure	Refund on Remaining Balance
90+ days	100% of balance, minus deposit
Under 90 days	No refund

Cancellations must be submitted in writing (see Section 7) to be valid. The refund tier is based on the date we receive your written notice, not the date you decide to cancel.

High Season Trips, No Refunds
Trips departing during our High Season, including but not limited to “Brazil New Year’s”, “Brazil Carnival”, “Peru Inti Raymi”, and “Oaxaca Day of the Dead Mexico” are entirely non-refundable once booked, including the deposit and all subsequent payments. This applies regardless of cancellation timing or reason, except as outlined in Section 6 (Force Majeure).

High Season trips are clearly marked as such on the trip page and in your booking confirmation.

Installment Payment Plans
If you’re paying in installments, all payments made up to the point of cancellation are treated under the applicable refund schedule above (Section 2 or 3). If you stop making scheduled payments without formally canceling, your spot may be released and prior payments forfeited.

Cancellations by Latina Traveler Club
If we cancel a trip due to insufficient group size, safety concerns, or other operational reasons you will receive a full refund, excluding any non-recoverable third-party costs already incurred on your behalf (e.g., non-refundable vendor deposits), which will be disclosed if applicable.

Force Majeure
In the event of circumstances beyond our control such as natural disasters, government travel restrictions, civil unrest, pandemic-related closures, or similar events, we will work with travelers on a case-by-case basis to offer credit toward a future trip where possible. Refunds in these circumstances are not guaranteed and depend on the policies of our vendors and partners.

How to Cancel
All cancellations must be submitted in writing to hola@latinatraveller.com. Verbal notice, social media messages, or unconfirmed voicemails do not constitute a valid cancellation. You will receive written confirmation once your cancellation is processed.

Travel Insurance
Because our cancellation policy is strict, we strongly recommend all travelers purchase travel insurance that covers trip cancellation, interruption, medical emergencies and Cancel For Any Reason (CFAR). By booking, you acknowledge that travel insurance was recommended to you.

Refund Processing
Approved refunds will be issued to the original form of payment within 10–14 business days. Any bank, currency conversion, or payment processing fees will be deducted from the refunded amount.

Questions
For questions about this policy or your specific booking, contact us at hola@latinatraveller.com.

By submitting a deposit or payment toward a Latina Traveler Club (operated by Latina Traveler LLC) trip, you acknowledge that you have read, understood, and agreed to this Cancellation & Refund Policy.